IIntroduction to Online Registration in Nepal
Online company registration in Nepal is facilitated by the Office of the Company Registrar (OCR) through its official portal ocr.gov.np. This system is partially digital, allowing promoters to apply for company registration online and upload necessary documents before submitting the physical copies. It streamlines the filing process, enabling applicants to start the registration steps remotely before visiting OCR for final submission.
Who Can Use online company registration System
Any Nepali citizen or foreign investor intending to register a business in Nepal can use the online registration system. The system is available for:
- Private limited companies
- Public limited companies
- Non-profit companies
- Companies with foreign investment
- Firms applying for name reservation and amendment
Foreign applicants must provide passport and authorization documents as required by law.
Prerequisites for Online Company Setup
Before starting the online process, the following must be prepared:
- Valid citizenship or passport of promoters
- Proposed company name
- Digital versions of MOA and AOA
- Consent letters from directors
- Properly filled online application form
- Scanned copies of documents in required formats
- Fixed capital structure and share distribution plan
Stepwise Online Registration Procedure
Follow these steps for online company registration:
- Visit gov.np and create a user account
- Log in and apply for name reservation
- Upload MOA, AOA, and application form
- Fill out promoter and director details
- Submit required documents in PDF format
- Pay registration fees online or via bank
- Print submitted forms and submit hard copies to OCR
- Wait for approval and issuance of incorporation certificate
Required Digital Documents and Format
The following documents must be uploaded in PDF format:
- Name reservation approval letter
- Application for registration (Form A)
- MOA and AOA
- Scanned citizenship or passport
- Consent letter from each director
- Office address verification document
- Power of attorney (if using agent)
Ensure all PDFs are clearly scanned and under 2MB in size each.
Time Duration of Online Registration
The timeline varies based on application accuracy:
- Name reservation: 1-2 working days
- Online document upload: same day
- Document verification and approval: 3-5 working days
- PAN registration: 2-3 days after incorporation
Total average duration: 7 to 10 working days.
Cost Comparison With Offline Process
There is no major cost difference between online and offline registration. However, online registration saves:
- Time on travel and queue
- Printing costs (initially)
- Consultation costs (if self-managed)
Professional help is often still required for MOA/AOA.
Fees Payable During Online Submission
Paymet are based on authorized capital:
- NPR 1,000 for up to NPR 100,000 capital
- NPR 4,500 for up to NPR 500,000 capital
- NPR 16,000 for up to NPR 2.5 million capital
- NPR 30,000 for above NPR 10 million capital
It can be paid online via eSewa, Khalti, ConnectIPS, or bank deposit.
Pre-Submission Checklist for Accuracy
Ensure the following before submitting:
- Correct spelling of promoter names and details
- Valid scanned documents uploaded
- MOA and AOA as per OCR sample
- Proper share allocation and capital total
- Updated email and contact info
Review all fields before final submission.
Electronic Laws and Digital Signatures
Nepal’s Electronic Transactions Act, 2063 allows digital submissions and recognition of electronic records. However, digital signatures are not mandatory yet. Submissions require hard copy verification even if applied online.
Online Government Portals and Units
The following portals and offices are involved:
- gov.np: for company registration
- gov.np: for PAN and tax registration
- np: name search
- ConnectIPS/eSewa/Khalti: for fee payments
How to Navigate OCR Online System
To use the OCR portal:
- Go to gov.np
- Create user ID with valid email
- Click “Online Services”
- Choose “Company Registration”
- Fill in forms and upload documents
- Track progress through dashboard
Use Google Chrome for best results.
Role of Professionals in Online Setup
Legal and accounting professionals help with:
- Drafting MOA and AOA
- Digital document preparation
- Ensuring compliance with laws
- Submission and follow-up at OCR
- Post-registration procedures
This reduces delays and rejection chances.
Compliance Filing After Online Approval
After receiving Certificate of Incorporation:
- Apply for PAN at Inland Revenue Department
- Open company bank account
- Submit first meeting resolutions
- Maintain statutory registers
- File annual returns and audit reports
Challenges in Online Submission Process
Common issues faced:
- Portal downtime or errors
- PDF file size or format mismatch
- Delayed verification at OCR
- Mistakes in online forms
- Requirement to submit physical copies later
Ensure internet connection is stable and documents are accurate.
FAQs
Can I register online without help?
Yes, but professional guidance ensures legal accuracy and saves time.
Is digital signature mandatory for it?
No. Physical signature and document submission are still required.
How secure is the OCR portal?
The OCR portal uses encrypted protocols, but occasional technical errors are reported.
What if the website crashes midway?
Saved data remains in your account. Re-login and continue the application.
Can I pay fees online easily?
Yes, via ConnectIPS, eSewa, or Khalti integration on the OCR portal.
Are scanned documents enough online?
Yes, but originals must be submitted later in physical form.
What are the steps to upload forms?
Log in, select form, fill details, upload PDF documents, and click submit.
Can I register on mobile phone?
Technically yes, but desktop/laptop is recommended for better access and formatting.
Is online option available all year?
Yes, OCR online services are available 24/7, except during scheduled maintenance.
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